US Handbook 2023

Office Closings In the event of an unscheduled office closing due to weather or emergency, text messages will be sent out to Associates at the phone numbers that are on file with Human Resources. Associates are asked to keep their personal information current by updating UKG, the Company payroll system. Login information into the Company payroll system is located under the Human Resources tab on the Dwellworks Intranet. Our Disaster Recovery Plan is tested annually. If an Associate does not receive a text message during the test, Dwellworks encourages the Associate to contact a member of Human Resources. Dwellworks audits the system annually to ensure that all contact information is updated and accurate. Pay Practices Exempt Associates are paid semi-monthly on the fifteenth (15th) and the last day of each month for time worked each pay period that ends on the previous day. Non-exempt, hourly Associates are paid for two (2) full weeks’ pay in addition to overtime pay if any. Four (4) times per year, the pay period will include three (3) full weeks and applicable overtime, if any. A payroll calendar is available for review and posted to the Intranet each calendar year. Dwellworks requires all Associates to enroll in direct deposit unless such a requirement is prohibited by the law of the State in which the Associate works. Any errors in an Associate’s earnings statement should be reported Dwellworks is required by law to make certain deductions from Associates' paychecks every pay period. These may include federal, state, and local income taxes, Social Security (FICA) taxes, applicable state unemployment, and disability insurance taxes, applicable deductions ordered by a court of law, and applicable voluntary deductions as directed by the Associate. These deductions are itemized on the check stub. The amount of the deductions may depend on earnings and on the information furnished on an Associate’s W-4 form. Each Associate’s taxes will be reported to the location where the Associate spent the majority of their working time. Any change in name, address, telephone number, marital status, or a number of exemptions must be reported to the payroll processor immediately to ensure proper credit for tax purposes. Recording Work Hours Nonexempt Associates are paid only for the hours worked that are recorded on the Associate’s timesheet. It is the Associate’s responsibility to record hours accurately and on a daily basis, including lunch breaks and rest periods and during business trips, training seminars, and while working from home. Associates must submit their timesheets to their direct Leader for each pay period. Leaders must approve the timesheet and submit it to the payroll processor in a timely manner before the payroll deadline. When Associates receive their paychecks, they should immediately verify that their working time is correct. Any errors should be reported to the payroll processor. Overtime Non-exempt Associates are not expected to work more than forty (40) hours per week or more than eight (8) hours per day in applicable states. In the event that overtime is necessitated, pre-approval should be submitted to your direct Leader via email to work in excess of forty (40) hours in any given workweek must be obtained. Failure to obtain authorization in accordance with this provision will result in disciplinary action. Nonexempt Associates are entitled to earn one-and-one-half times (1.5x) their hourly wage for any hours worked over forty (40) hours worked, as prescribed by federal and state law. Time taken under one of Dwellworks’ leave programs does not count towards the calculation of overtime hours. Associates must receive advance approval from their direct Leader prior to working overtime. Travel Time Associates may be required to travel as part of their job duties. Non-exempt Associates are eligible for compensation for time traveled based on this Policy and consistent with state and federal law. Non-exempt Associates are responsible for accurately tracking, calculating, and reporting their travel time in accordance with this Policy. immediately to the payroll processor. Deductions from Paycheck

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